I heard earlier tonight (in a taped discussion on legal discovery of electronic documents) that as many as 67% of emails go unprinted. If true, that means that at least 1 out of every 3 emails is printed.
Who the hell prints email?
1 in 3
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About this Entry
This page contains a single entry by milkman published on July 31, 2008 7:18 PM.
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Managers.
You're a manager.
I meant the stereotypical PHB kind.
Would you take a your mom is a manager instead?
My mom is a manager.
I have seen a lot of old timers print out all of thier emails and file them in thier desk. Some even get highlighted. Considering that we only get 250 mb of email space, it may not be a bad way to go.
Reminding your system administrator that you can get N GB of space at free service du jour (Gmail, hotmail, etc.) will surely annoy them immensely.
--D
I have actually had suppliers and coworkers email large files to my gmail account. A new policy was instated that all emails will be saved, and the content searchable, for up to 3 years. I guess it was a legal matter. So, even if you delete an email, its still saved in a database somewhere, but doesnt count against the 250 mb quota.
I find it interesting that document retention is managed for you, instead of your legal department describing the policy and giving you the space to follow it properly.
It seems that a sound retention policy would have as much to say about destroying files as it would about keeping them. And how does an automated system discriminate between files you deem as pertinent and those that have no long-term value?
But I'm no lawyer.
--D
Justin, your company is weaksauce, we went from 300mb (when I started) to 500 mb (a few months later). Honestly if i have more than 500 mb of shit in my inbox (unorganized) I'd never find it back so the quota doesnt really affect me. We also handle our own individual document retention, the policy works out to be almost exactly as Dan has described it should be.
I print pertinent emails and paste them into my laboratory notebook or GMP equipment maintenance notebooks. My company automatically deletes our two week old emails. You can add a tag but it's supposed to be only for certain cases (defined in our retention policy).
Lab notebooks actually makes some sense. I can totally see printing being a good idea if you've got a hardcopy method for maintaining paperwork.
--D